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Dana, Sepideh, Alan, Andrea

  • there will be 16 participants total including us

  • Split into 3 or 4 groups

  • No predetermined groupings

  • Consider creating random groups on the day - by numbering off or otherwise

  • SUPPLIES WE NEED TO BE SURE WE HAVE

    • Chairs with and without armrests (have at least 6 without)

    • Lego, TOYS

    • Paper

      • Flip charts? have at IDRC

    • Pens, markers, pencils

    • Coffee for the morning - to pick up at Starbucks

    • Water - have at IDRC

    • Laptops/airbooks

    • Extra cups/plates etc (will check at IDRC)

    • Sticky notes - have

    • Contact Andrea if anything else comes up

  • Other recording devices if needed - photographs, audio?

    • Would need to get consent

    • Would need something for each table

    • Preference is to have people record themselves as they are comfortable

    • Andrea to take notes about how the sessions went after the fact

    • We can take photos of artifacts during the session

  • Need handouts in large print for Thursday

    • Digital version completed by Wednesday:

      • 1. Schedule,

      • 2. Overview of activities/expectations/exploration questions,

      • 3. Detailed design activities

  • Wrap-up - what are next steps etc? Involvement in next session?

    • How their participation contributes to the project in short-term and long-term

    • Feedback/feedforward

    • Next artifact(s) produced?

      • Wiki summary - send out to everyone for comment

      • Further refinement

      • Long-term project

      • Staying in contact? Mailing list or other? Allow people to opt-out (since we already have their contact info)

      • Also ask about Bodies in Translation newsletter sign-up - every other month update

  • No remote participants planned

  • Still want to consider a fully remote session down the road

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