It’s been a few days since Sam first set up her Gmail account to use her Cloud for All preferences. Sam has found that she is using her smart phone a little more, so she would like to configure Gmail to recognize her preference for voice input (holding phone and using the onscreen keyboard can be tiring for long emails).
Using her laptop, Sam logs onto the Cloud for All website and accesses the PMT. Under the “Privacy” settings, she finds gmail.com listed under the “Sites” list and selects “Edit”.
After a brief loading period, Sam is presented with a screen she has seen before: it’s the screen she saw when setting up the Gmail link the first time. There are two lists - one showing all of Sam’s Cloud for All preferences, and the other showing the Cloud for All features offered by Gmail.
Sam places a checkmark next to “voice input” under the Cloud for All column, and automatically Gmail’s “Voice Search”, “Gtalk (Voice)”, and “Compose dictation” become enabled.
Reviewing these changes, Sam is satisfied with her modifications and decides to save it.
Using her smartphone, Sam logs onto Gmail and now finds all of gmail’s voice input functionality enabled.
Use Case - Additional Cloud for All Security
After borrowing a notebook from her department a few times, Sam has discovered that often she forgets revert the system settings before returning the device. She would prefer some sort of safety net which would protect her privacy, and prevent others from modifying her Cloud for All settings.
Using the PMT on her laptop, Sam searches for a preference related to “Security” thinking there may be a setting that will automatically log out her Cloud for All account after a period of inactivity. Surely enough the search reveals such a setting, and also a setting which forces the user to enter a password when changing Cloud for All preferences.
Selecting both, Sam sets the inactivity time to 45 minutes, and enables the password feature for her Cloud for All settings. She saves these changes in the PMT. Upon saving, Sam sees a message on the screen:
“There are websites registered under your profile which can use ‘Auto Logout’. Configure this now?”
Although Sam’s intention was to make her sessions with a borrowed laptop more secure, she is now curious to see how her new preferences affects some of the sites she uses regularly with Cloud for All. Sam chooses “yes” to continue.
Sam now sees a three column list consisting of a checkbox, the website name, and a feature description. Scanning the list she sees Gmail in the list. By placing a checkbox, she can enable Gmail’s automatic logout feature. Giving this some thought, she wonders if having to log back into Gmail every 45 minutes would be annoying, but on the other hand she uses a password keychain on her trusted devices. Weighing the trade-off in her head, Sam decides to allow Gmail to automatically log out.
Satisfied with her choices, Sam closes the PMT and settles down to research her next lesson plan.