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The Project

Funder: Ontario Trillium Foundation

Project Website: https://workinculture.ca/

Duration: June 8, 2022 to April 30, 2023

Goals

Collaboratively design a new version of the WorkInCulture job board and web site with a community-led co-design approach so it can be implemented by the system builder.

Co-Design

Who should be involved? Who are the people who will be impacted by the design of the job board and the website?

  1. WIC community of jobseekers
  2. People who want to, but never used WIC’s job board
  3. Employers - those who post jobs to the board
  4. Administrators - those who are responsible for maintaining the website and content
  5. WIC funders
  6. System builder - Surface Impression

Also see: WIC Co-design Planning

Tasks

  • identify needs and priorities for the new site, and to examine supports that may enable greater impact and benefit for marginalized groups, including the gathering of metrics and data that will support more inclusive hiring practices.
  • Lead two co-design workshops to engage the community in helping to design and refine the website and the job board
  • Synthesize and summarize the results of the co-design workshops
  • Design user flows, user interface wireframes, and other specifications useful for the development of the site
  • Create visual and/or interactive mock-ups of the user interface
  • Solicit feedback on the designs and platform through participatory design ‘crits’ and feedback sessions

Deliverables

The IDRC at OCAD U will provide WorkInCulture with:

  1. A synthesis of the results from the co-design workshops after the completion of codesign.
  2. Medium-fidelity user interface mock-ups that a web development firm can use to implement the final design.

Documents and Resources

  • WorkIn Culture Job Board
  • Design framework for another project - Bodies in Translation
  • 2018 surveys from WIC
    • Located on nextcloud > IDRC-Design > Projects > WorkIn Culture > WIC Job Board Survey 2018
  • Meeting notes
  • Subaward document between IDRC and OTF - Includes Appendix B.
    • Located on nextcloud > IDRC-Design > Projects > WorkIn Culture
  • Surface Impressions Quote - they are building the website
    • Located on nextcloud > IDRC-Design > Projects > WorkIn Culture

IDRC will use the following existing infrastructure for their ongoing work and digital asset storage:

  • Fluid Wiki for public information
  • IDRC Nextcloud for working docs and reports
  • OCADU OneDrive / SharePoint for sensitive information
  • Figma for mockups

Timeline

(warning)This timeline is work in progress.

June 2022

TaskWhoStatusNotes
Formulate draft timelineIDRC

Status
colourGreen
titleDONE


Decide on project coordinationIDRC, SI, WIC

Status
colourGreen
titleDONE

Meetings every 2 weeks or as needed

Draft REB applicationIDRC

Status
colourGreen
titleDone

Draft is complete. Awaiting review before submission.
Finalize timelineIDRC, SI, WIC

Status
colourGreen
titleDone

Done for now

July

TaskWhoStatusNotes

Revise / Finalize REB

IDRC

Status
colourBlue
titleIn progress


Begin planning co-design session 1

IDRC, WIC

Status
colourBlue
titleIn progress

See: WIC Co-design Planning

Begin REB approval process

IDRC


Draft Survey for job seekersIDRC, WIC

Status
colourYellow
titleOn hold

See survey planning wiki page.

Draft / prototype survey created in Google Forms.

Discuss repositioning survey

Survey administeredWIC

Status
colourYellow
titleOn hold

Discuss repositioning survey

August

TaskWhoStatusNotes

Continue planning for co-design session 1

IDRC


Prepare for co-design recruitment

IDRC, WIC

Status
colourBlue
titleIn progress

Identify people and orgs to contact.

Prepare email templates, registration form, CLA, media release, consent forms

Send out call for interest

IDRC, WIC


Receive ethics clearance

IDRC

Send out registration form

IDRC, WIC


Select participants



Send consent, CLA, and media release

Discovery conversations with WIC staff



Questions to answer:

  1. What went well?
  2. What didn't go well? What causes difficulty or friction? How would you do it differently?
  3. If you could do it better, what would it be like?
Analyze results from surveyIDRC, WIC

Status
colourYellow
titleOn hold

Discuss repositioning survey
Actively recruit for co-design
IDRC, WIC

Status
colourYellow
titleOn hold

Discuss repositioning survey

September

TaskWhoStatusNotes

Conduct co-design session 1

IDRC


Synthesis of co-design session 1IDRC

  • start Synthesis Report.
(Cont'd) Discovery conversations with WIC staff



Discovery conversations with job posters




October

TaskWhoStatusNotes

Determine critical and "nice to have" features based on Synthesis Report 

IDRC, SI, WIC

Create design artifacts (i.e. mock-ups) and documentation required for high fidelity design and developmentIDRC

  • focus on critical features to implement
  • document features that are "nice to have" - to design and develop if time and resources permitting
Discovery conversations with WIC staff


High Fidelity Design beginsSI



November

TaskWhoStatusNotes

High Fidelity Design finalized

SI


Development beginsSI

  • start Synthesis Report.
Plan co-design session 2IDRC, WIC

  • Remote co-design if possible and/or community-led approach
  • Consider in-person if needed
  • WIC to help coordinate invitations, logistics, etc.
Conduct co-design session 2IDRC


December

TaskWhoStatusNotes

Development continues

SI


Synthesis of co-design session 2IDRC

  • update Synthesis Report with session 2 findings

Determine critical and "nice to have" features based on updated Synthesis Report

IDRC, SI, WIC

Update design artifacts (i.e. mock-ups) and documentation required for high fidelity design and developmentIDRC

  • focus on critical features to implement
  • document features that are "nice to have" - to design and develop if time and resources permitting

January 2023

TaskWhoStatusNotes

Development continues

SI


Iterate on high fidelity designs based on session updated designs and findings into dev build.SI


Design crits, and multiple feedback opportunitiesIDRC

  • Examine usability, accessibility, visual design etc.
  • Use functioning early versions if available
Update Synthesis Reports and Design ArtifactsIDRC

  • Document future plans, priorities, and areas for further exploration.
QA
IDRC, SI

IDRC helps provide ongoing QA support notably for accessibility.

February

TaskWhoStatusNotes

Development continues

SI


Design crits, and multiple feedback opportunitiesIDRC

  • Examine usability, accessibility, visual design etc.
  • Use functioning early versions if available
Update Synthesis Reports and Design ArtifactsIDRC

  • Document future plans, priorities, and areas for further exploration.
QA
IDRC, SI

IDRC helps provide ongoing QA support notably for accessibility.

March

TaskWhoStatusNotes

QA and launch

SI, IDRC


Update Synthesis Reports and Design ArtifactsIDRC

  • Document future plans, priorities, and areas for further exploration.

April

TaskWhoStatusNotes

Finalize synthesis report and design artifacts

IDRC


Project ends April 30, 2023