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  • problems with securing space
    • Reading Week is good, but facilities 
  • dates keep changing
  • facilities can be a challenge (air conditioning, power issues, turning off WiFi etc)


  • biggest issue is planning
  • in most years planning doesn't happen until the month before the conference
    • don't get feedback from Jutta until last minute
    • can plan without Jutta but really can't do much without her input
    • JT is the main energizer

What went well

  • the wall was nice
  • the collaborative activity was good

What didn't go well

  • doesn't need to be 2 days, 1 day is enough
  • Issues
    • selecting dates
      • usually we host it during reading week,
        •  the university uses this time for maintenance and have shut down HVAC, wifi, done construction and etc.
        • however, this is the only time we are able to book rooms
  • Things that went well
    • everyone pulled together to get the anniversary together
    • DEEP being 1 day
    • Panel was good
    • have been wanting to do something concrete and we were able do that this year
  • Things that are challenges
    • hard to get feedback from the top until September, so only have about a month to prep most years
      • on occasions the planning starts earlier and gets changed
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